first draft accepted on 4 October 1986
draft revised March 1988
Budapest amendments of September 1988
reworded in April 1989
articles 9c-d added in Basel 2012
The Union Européenne des Arabisants et Islamisants (UEAI) is a body of scholars holding the degree of doctor, or similar appropriate status, who are specialists in Arabic and Islamic studies. Its purpose is to facilitate meetings and the exchange of ideas and information among Arabists and Islamicists. It does so principally by holding a Congress every two years in order to promote research into Arabic and Islamic studies.
Responsible for formulating and carrying out the tasks of the UEAI are the General Assembly (art. 3), the Council (arts. 4, 5) and the Executive Committee (arts. 6‑8).
On the occasion of each biennial Congress, the members of the UEAI meet in the General Assembly. The tasks of the General Assembly are:
(1) to vote on the report of the activities engaged in by the Council and the Executive Committee during the past two years; a motion of no‑confidence concerning a member of the Council or the Executive Committee can be introduced by at least three members and requires an absolute majority.
(2) to put forward, and vote on, resolutions and suggestions concerning matters other than those contained under (1).
An extraordinary, second General Assembly can be convened at a Congress either at the request of an absolute majority of members on the Council, the Executive Committee, or an absolute majority of UEAI members present, who introduce their request by means of a motion such as described under (1).
The UEAI is governed by a Council made up of National Representatives, who must be UEAI members and have already taken part in at least two Congresses.
The election of a National Representative for this Council is the sole responsibility of the UEAI members of the country he/she acts for and cannot in any way be furthered by an appeal to members from outside that country. In case the (re)election of a national representative takes place in the course of a Congress, the President (see art. 6) may require that the name of that elected National Representative be submitted to him in writing corroborated by the signatures of an absolute majority of the members of the country in question.
Countries which have from 5 to 24 members in the UEAI may appoint one representative, and those which have 25 or more UEAI members are entitled to put forward two representatives. Countries with 4 members or less may together put forward one representative, as long as the overall number of members in such countries remains under 25. Should the overall number of UEAI members in such countries exceed 25, they are then entitled to two chosen representatives on Council. Council members are chosen for a term of four years and are eligible for reselection for one further term.
Through the agency of its Council, the UEAI coordinates research in a spirit of international cooperation, establishes schemes of research, and encourages collaboration between researchers or research centres. Council members mediate in the publicizing of suggestions received from their respective compatriots.
The Council fixes the place and approximate date of the next Congress guided by the principle of rotation between the various countries and acting on the basis of suggestions received, and entrusts the organization of the Congress to one member in the city of venue.
The Council elects from its own members the Executive Committee, which comprises a President, a Vice‑President, a Secretary‑General, a Deputy Secretary‑General and a Treasurer. The Executive Committee changes its membership every four years; the Secretary‑General and the Treasurer can be re‑elected for one further four‑year term.
The elections to the Executive Committee take place before the closing session of the Congress. In order to be elected, candidates must receive an absolute majority of those present or represented on either of the first two ballots; on the third a simple majority suffices.
When a place on the Executive Committee falls vacant between Congresses, the remaining members are entitled to choose a provisional replacement until such an appointment can be confirmed or modified at the next Council meeting.
The task of the Executive Committee is to handle the affairs of the UEAI, to carry out the decisions of the General Assembly and the Council, and to take whatever measures are necessary to facilitate and coordinate research work in the European countries represented on the Council. For this purpose it publishes a periodical Newsletter, to be distributed among all UEAI members, containing details of ongoing scholarly projects in the various countries and the particulars of the persons involved in these.
The President of the Executive Committee is also the President of the UEAI and of the Council; he/she represents the UEAI vis‑à‑vis outside bodies; he/she convenes and presides over the meetings of the General Assembly and the Council.
The Vice‑President deputizes for the President at the latter's request or if the latter is indisposed.
The Secretary‑General, whose place of residence is the official seat of the UEAI, divides tasks evenly between his/her office and that of the Deputy Secretary‑General; in consultation with the President both offices are responsible for the administrative work ensuing from decisions taken in the General Assembly, the Council and the Executive Committee.
The Treasurer is responsible for the finances of the UEAI following the decisions taken in the General Assembly, the Council and the Executive Committee; at every Congress he/she presents a report; in addition, shortly before each Congress, his/her financial management is audited by a UEAI member put forward by the Executive Committee and elected at the previous Congress by an absolute majority vote in the General Assembly; the auditor presents his/her findings to the General Assembly.
As from October 4, 1986, members of the UEAI are those persons who were members of the UEAI before October 4, 1986. As from that date the following may be admitted to membership:
(a) scholars, holding the degree of doctor or similar appropriate status, who are engaged in the activities mentioned in article 1 and who are nationals of European countries;
(b) scholars, holding the degree of doctor or similar appropriate status, who are not nationals of European countries but who live in Europe and are engaged in scholarly activities and research in Arabic and Islamic studies.
At the suggestion of a National Representative invitations to attend a Congress may be issued by its organizer also to non‑European scholars, holding the degree of doctor or similar appropriate status, and who are specialists in Arabic and Islamic studies and who, at the time of a Congress, are on sabbatical or study leave and are living temporarily in the country the National Representative acts for. The National Representative shall advise the Secretary‑General of this in advance.
(c) Advanced PhD students, whose supervisor is a UEAI member, are welcome to present a research paper at UEAI congresses as Junior Members of the UEAI. Applications for UEAI Junior Membership should include: (1) a C.V. of the applicant and (2) a letter of recommendation from their supervisor. These documents should be forwarded to the UEAI Secretary General through the respective National Representatives.
Junior Members may become Full Members of the UEAI upon receiving their doctorate, while following the regular process of application for full membership. Junior Members of the UEAI do not pay the membership fee. However, they will pay the same conference fees as full UEAI members.
(d) At the age of eighty, UEAI members become Honorary Members of the association. Honorary members do not have to pay the UEAI membership fee. However, they will pay regular conference fees for UEAI congresses. Information on UEAI members approaching the age of honorary membership may be forwarded to the Secretary General by the respective national representatives or by the UEAI member her or himself.
In addition, UEAI Honorary Membership may be awarded to outstanding European or non-European senior Arabists and Islamicists, whose focus of academic work is on the Arab world and who are not members of the UEAI.
Proposals for awarding Honorary Membership to a non-UEAI member should be made directly to the UEAI President prior to a UEAI meeting. The President will discuss the proposal with the Executive Committee and the Counsil of the National Representatives. The Award of Honorary Membership to non-UEAI Members will be decided and approved by simple majority vote at the General Assembly of the UEAI. A secret vote may be held in this regard, if requested.
Everyone wishing to become a member of the UEAI shall have his/her name and a compact curriculum vitae put forward by two UEAI members to (one of) the National Representative(s) of his/her country (of residence). Having ascertained the applicant's eligibility, the National Representative will request the organizer of the next Congress to extend an invitation. During the Congress the applicant will then be accepted for UEAI membership by simply submitting his/her name to the Executive Committee.
Members‑to‑be whose countries are not (yet) represented on the UEAI's Council shall address themselves directly to the President.
The Council and the Executive Committee convene once every two years, on the occasion of the Congress. If the necessity thereto arises, the Executive Committee may convene also on other occasions.
Every member of the UEAI shall pay an annual subscription of 20 € (euros) which is due at the beginning of every year following the request of the Treasurer. New members commence payments in the year following the Congress they attended first. The amount may be modified only on the basis of an absolute majority decision taken in the General Assembly.
Membership is forfeited by:
(a) non‑payment of dues during two consecutive years;
(b) absence from three successive Congresses of the UEAI, unless written notice of such absence shall have been given to the Secretary‑General in advance.
The list of members is drawn up by the Executive Committee and is updated at the end of each Congress.
The sums generated by membership dues are administered by the Treasurer subject to the agreement of the President. They serve to meet the administrative expenses of the Executive Committee, including the mailing of circulars and the Newsletter, as well as to finance other projects. The UEAI may receive gifts in kind.
In order to prepare and present the results of scholarly work, the Council shall set up subcommittees. It may invite members of the UEAI who are not members of the Council to participate in the work of such subcommittees.
The ordinances of the UEAI laid down in this Constitution may be altered by a two‑thirds majority vote of the membership present at a General Assembly. In case of absence, members may arrange to be represented by another member at a session of the General Assembly. The same applies to absent Council members at Council meetings. No member may represent more than two other members by proxy.
The UEAI can abolish itself only when a four fifths majority of its members votes in favour of this in a meeting of the General Assembly. After all its liabilities have been duly dealt with, its remaining assets will be distributed among the National Representatives in proportion to the current number of UEAI members in each country; the National Representatives will donate the respective amounts to the pertinent public institutions of learning in the countries they act for.